While almost every aspect of a wedding is optional, from wearing a smart suit instead of a dress to not having flowers, a band, or a cake, there's one thing you can't forget about. Choosing a wedding hall is one of the most important decisions of the bride and groom. Whether you're planning an outdoor or indoor wedding, make sure your venue matches the theme!

What should you consider when choosing a wedding venue?

Looking at the photos of the premises on social media and on websites, you may feel a bit lost. Before choosing a wedding hall, think about whether it really reflects your character and taste. Remember that while a given venue may perfectly fit into the style of the party, it does not necessarily match your needs and the preferences of guests.

Do you dream of a romantic wedding in the mountains? Or maybe you want to organize an unforgettable retro, disco-polo or rock party? Then book an elegant, spacious one wedding hall and take care of the decor that will emphasize the unique character of the ceremony. 

What to look for when choosing a wedding hall?

If you like to stand out from the crowd, weave an original design into the room wedding accessories. Although balloons and balloons enjoy unflagging popularity wedding signpost, you don't have to limit yourself to them. Prepare a box full of memories, into which each guest will put a piece of paper with an anecdote, wishes or predictions for the future. Whatever accessories you choose, make sure they match the theme of the party. 

The choice of the wedding hall depends mainly on the number of invited guests. Make sure that everyone can fit in the premises while feeling free and comfortable. It also makes it easier to set a budget, as some costs are very much dependent on the number of people you invite.

Before choosing a wedding hall, check if the price includes chairs, tables, tablecloths and cutlery. Consider whether the offered items match your vision. It may turn out that you don't and you still need to rent decor elements that better match the leitmotif.

Choosing a wedding hall: a handful of practical tips

Before you book the hall, ask the manager or owner of the venue if he expects corkage at the wedding. If so, find out if they charge for bottles brought in. Or maybe it takes into account only open bottles or charges a certain amount in advance, regardless of the amount of alcohol brought in/drinked? Be sure to read the contract carefully.

Pay close attention to the small print to avoid hidden charges. Ask if you can take her home so you can save up with all your records calmly. Only sign the document if you fully understand the points. If you have any questions or concerns, be sure to clarify with the manager or owner.

When choosing a wedding hall, consider the course of the ceremony. Are you going to organize the whole party in the premises, or maybe you want to move some elements to fresh air, of course, if the weather is favorable for you? Check if the selected wedding venue has its own sound equipment, speakers and microphones. Or will you have to rent them yourself? Are there any restrictions on room decor? When can you decorate it? 

Check if there is guest parking adjacent to the wedding venue. If so, find out how many places they can use. By the way, consider renting a coach for non-motorized family members and friends. When handing out invitations, you can initially ask how many people would benefit from such a solution.

Room booking: what is worth asking?

When looking for a wedding venue, don't be guided by looks alone, although it is certainly one of the key factors you should consider. Make sure you can book the room on a specific date. If someone beat you to it, ask if you can get on the waiting list. Check if you need to pay an advance or deposit. If so, ask how much and when you should pay the fee. Keep this in mind, otherwise the owner or manager may think you've changed your mind and will cancel your booking.

If you feel that the choice of the wedding hall has overwhelmed you, take advantage of the help of an experienced and creative wedding planner. He will meet you to talk about your vision, taste and needs, and then propose some solutions. You can also ask him if he has a list of proven subcontractors that you will gladly use.

You wonder when and what to give wedding snacksto pleasantly surprise your guests? You can treat them to delicious bruschetta, vegetarian burgers, vegetable skewers, mini croquettes or fluffy pizzerias with mushrooms, ham and olives. Remember that hot snacks will work at any wedding, regardless of the season. They will quickly satisfy hunger, thanks to which guests will be able to return to the dance floor. 

What should a wedding venue contract look like?

If after a long search you have finally found the room of your dreams, you may be tempted to book it as soon as possible. However, remember not to make such a decision under the influence of violent emotions. Carefully read the contract, which is a security for both the Bride and Groom and the owner of the wedding venue. Check what records should be included in it to avoid unpleasant surprises!

First, look for information on the advance payment, it is usually in the range of 10-20 percent. Some owners offer a fixed amount, e.g. PLN 1,500. Be sure to ask if the said fee is in the form of an advance or a deposit? Wondering what the difference is? If you resign within the set period, you can count on a refund of the advance payment. The situation is different in the case of a deposit. If for any reason you cancel your booking, you cannot count on a refund.

Before the wedding or after the party. Take care of financial matters to avoid unnecessary confusion. Ask for proof of payment every time if the owner or manager does not provide it himself.

What to pay attention to when signing a contract?

Check if the contract contains the details of both parties, the exact date and time of the beginning and end of the wedding, as well as the cost "per plate" and additional fees. A properly constructed document should also include the schedule and amount of payments, the possibility of organizing wedding attractions and the conditions for withdrawing from the contract. Make sure to include the menu attachment with it. Check whether it clearly shows the schedule of serving individual dishes, their weight and the way of serving. 

Are you wondering how many venues you should see to be sure of choosing a wedding venue? There is no magic number, but try to visit at least 5 to easily compare them. Don't just rely on pictures as they often distort reality. Before you meet with the manager or owner, prepare a list of questions to help you make your final decision.