Instead of organizing a traditional event in an elegant hotel, choose an alternative option. Party outdoor can be a hit! You can arrange it in a park or other interesting place. It's a great opportunity to breathe fresh air and recharge with positive energy. Check out how to plan a company event step by step!
- How to organize an outdoor event?
- Outdoor event - how to set a budget?
- Corporate integration goal
- Where is the best place to organize a corporate event?
- Outdoor event – catering
- What attractions for a company event?
- An outdoor party in the mountains?
- Advantages of outdoor events
- Outdoor games and activities
Outdoor activities will not only motivate your colleagues, but will also help build and strengthen team spirit. Organizing outdoor event, you will show that you really appreciate their contribution to the company. Moreover, you clearly signal that you value unconventional ideas.
Outdoor party poses quite a challenge for the organizer, so we have prepared a handful of valuable tips for you. We will guide you through every step of the process, so you will learn how to organize a company eventwhich will be unforgettable and safe at the same time.
How to organize an outdoor event?
What is the recipe for a successful outdoor event? Organized successful parties outdoor activities require careful planning and taking into account many factors. Here are the steps that can help you organize such an event:
Determining the purpose and type of the event
- What is the purpose of a corporate event? Is this going to be a corporate event? company picnic, team building games?
- What are the expectations for the atmosphere and style of the event?
Location selection
- Consider if party Should it take place outdoors or in a party tent?
- Find a suitable location taking into account the number of participants, accessibility, amenities and attractiveness of the surroundings.
Determining the budget
- Make an accurate budget, including all costs such as rent places, catering, entertainment, decorations etc.
- Be flexible and allocate some amount for unforeseen expenses.
Schedule
- Prepare event program, including the preparation, start and end time of the event and all program points.
- Plan the time for guests' arrival and possible arrivals attractions.
Accommodation and transport
- If the event lasts longer than one day, organize accommodation.
- Consider sharing transportation, especially if the location is difficult to access.
Security and licenses
- Check whether any permits or licenses are needed to hold an outdoor event.
- Establish a security plan and employ appropriate security personnel as necessary.
Selection of suppliers
- Choose caterers, party equipment, decorations, etc. based on their experience and opinions.
Communication
- Inform participants about the details of the event and provide them with all necessary logistical information.
- Create a website, brochures, invitations or other forms of communication.
Entertainment and attractions
- Organize attractions tailored to the participants' expectations.
- You can hire music bands, DJs, animators, or organize competitions and team games.
Decor
- Create thematic decorations that match the nature of the event.
- Remember about signs and directions for participants.
Souvenirs
- Prepare small gifts or souvenirs for guests.
- Hire a photographer to capture the best moments of your event.
Are you wondering where is the best place to organize?
outdoor party?
Remember that a key element of a successful event is flexibility and the ability to quickly respond to possible changes or surprises. All details should be carefully considered so that participants can enjoy a unique and safe event.
You can always turn to for help event agency, for example to Court of the Crown of the Karkonosze Mountains. Organization of each corporate event requires some effort, so if we lack time, strength and experience, it is better to entrust this matter to event managers who deal with it professional event service.
Outdoor event - how to set a budget?
If you are organizing a company-wide outdoor party, invite all your colleagues. Wondering what to do if you have a limited budget? Even a relatively small amount can be spent so that everyone has fun.
Corporate integration goal
When choosing a date, place and the nature of the meeting, make sure that company party will help you achieve specific goals. Don't worry if you're on a budget. Luxury event does not guarantee good fun. What matters is the atmosphere, not the number of attractions or the quality of the drinks served. On the other hand, don't throw a party if you want to cut costs wherever you can. By limiting financial resources for catering, attractions, artistic performances, you can be sure that your guests will not take away good memories from the event.
Remember to prepare budget reserves just in case. Otherwise, you may have a problem with achieving your goals.
When planning your budget, take into account the location, catering, decorations and attractions. How much money you will spend on the organization parties outdoor, will influence the final success. You don't have to set a specific amount right away. Simply set the lower and upper limits of your budget. This will make it easier to prepare the final offer and at the same time avoid unplanned expenses.
Where is the best place to organize a corporate event?
Depending on the number of participants, you can organize an outdoor event in... near the hotel or a restaurant garden. You can also organize integration picnic on the premises of the recreation center. If you want to host an event out of town, remember that not all employees will be able to travel by private car. Consider hiring a bus to take them there. This way you will ensure that everyone has a good time, a group integration it will start on the way to your destination. Before you rent a bus, determine how many people intend to use this solution.
Outdoor event – catering
Fixing menu for a corporate event, take into account the preferences of all participants. Choose variety, but don't overdo it with the number of dishes and appetizers. By ordering catering for an outdoor event, you can ask your co-workers whether they prefer meat or vegetarian dishes.
Choose popular dishes such as pork tenderloin, chicken breast, salad, herring dumplings. You can also enrich the menu with a cheese board, stuffed eggs and grilled vegetables. Also think about snacks that can be eaten standing up. Colorful sandwiches (tartines), cheese balls, mini pizzas, shortbread sticks and zucchini rolls are perfect here.
For those with a sweet tooth, choose wafers, cookies, cheesecake, sponge cake and tartlets. As for drinks, serve coffee, tea, champagne, soft drinks, freshly squeezed juices. You can also opt for beer, vodka and wine. Maybe it's worth organizing too tastings refreshing craft beers?
However, give up fancy dishes such as seafood. Not everyone knows how to eat them, so some participants may skip the meal. When planning a menu for an outdoor event, choose proven solutions. One of them could be for example integration hearth.
What attractions for a company event?
If you want to build a positive company image, you can organize picnic. This way not only you will integrate employees, but also their families. Outdoor picnics this is a very popular option parties outdoor. Prepare attractions for different age groups, so no one will be bored. Plan a special zone for the youngest participants. You can hire an animator to lead games for children. It is worth entrusting the organization of picnics for children to a professional. Also think about a competition with prizes, a bouncy castle or face painting.
You wonder what attractions choose for an outdoor party? The photo booth, live music and artistic shows are very popular. You can also organize a team-building game, a cabaret performance or a kayaking trip. Before you choose something, think about whether your team members will really have fun. Don't force them to take part in a military obstacle course, an off-road ride, or a jet ski race if your company doesn't employ thrill-seekers.
Offer something instead team escape, mobile casino, sand painting, wine tasting or giant Twister. Your party can be enriched by a show by the bartender, a performance by cheerleaders or a fireworks display.
An outdoor party in the mountains?
Organizing an outdoor event in the mountains can be a great idea because it offers picturesque surroundings and many opportunities for outdoor activities. Choose a place in the mountains that offers attractive views and access to various terrains. For example picturesque Karkonosze is a frequently chosen place for corporate events. Especially Karpacz and the neighboring summer resort Sosnówka in recent years, they have been very popular among individual and corporate guests.
Integration trip to the mountains allows you to take advantage of various outdoor attractions. Design a schedule with interesting activities such as hiking, mountain biking, downhill skiing, snowboarding, sleigh rides (in the winter season), bonfires or integration games. Adapt the program to the skills and interests of participants. Be sure to organize catering taking into account regional flavors. Meals of this type will be an additional attraction for participants of an outdoor event. Just like staying in a boutique hotel hotel. Prepare an entertainment program for the evening, for example company ball in 1920s style or playing casino.
It is important to adapt the plan to the needs and preferences of the group and ensure a balance between activities and free time, so that participants can enjoy both the mountain adventure and relaxing moments.
Advantages of outdoor events
What are the advantages of outdoor events? Events outdoor activities have many advantages that attract organizers and participants. Here are some of the main benefits of organization of company integrations outdoor. Outdoor events that take place outdoors allow participants to enjoy the natural surroundings, which is very beneficial for mental and physical health.
Outdoor games and activities
Summer outdoor events, just like winter events and at any other time of the year, allow you to enjoy picturesque landscapes. Thanks to this outdoor picnics if field games they have an additional charm. And the sun, moon and stars are free decorations for company events. Open outdoor spaces allow for flexible adaptation of the space to various needs and concepts. Organizers of corporate events they have more freedom in designing the spatial layout and arrangement.
Outdoor events promote physical activity, which may attract people who like spending time outdoors. This is an excellent opportunity to organize games, corporate olympiads or other outdoor attractions. Open spaces allow you to organize various attractions, such as open-air concerts, artistic shows, bonfires and picnics.
Moreover, outdoor company events promote ecological awareness, which is important in the context of pro-ecological activities, especially for younger generations of employees. It is also easier to organize large events outdoors office party. And organizing such an outdoor event can be more economical because it does not require renting a large, closed space.
An unforgettable outdoor event?
Outdoor events are associated with more freedom and looseness atmosphere, which makes participants feel more relaxed and at ease. This helps to establish relationships within the team.
Frequently Asked Questions
Advantages of outdoor events?
Outdoor events have many advantages that attract organizers and participants. First of all, an outdoor event allows you to enjoy the natural surroundings, which is very beneficial for your mental and physical health. Outdoor locations usually mean picturesque landscapes that add charm to the event. That's why organizing outdoor picnics is so popular today. Open outdoor spaces allow for flexible adaptation of the space to various needs and concepts. Organizers have more freedom in designing the spatial layout and arrangement. Outdoor events taking place outdoors also encourage physical activity. This is an excellent opportunity to organize games, sports competitions or other attractions. Organizers of outdoor events have more freedom when it comes to decoration. They can use natural elements such as flowers, trees or the light of the sun or stars and moon to create a unique atmosphere. Outdoor events can promote respect for nature, which is important in the context of pro-ecological activities. The open air means more space for participants, which may be especially important during large corporate events. In some cases, organizing an outdoor event may also be more economical because it does not require renting a large space in a closed room. Outdoor events are often associated with a more casual and relaxed atmosphere, which makes participants feel more relaxed and at ease.
Attractions for outdoor events for companies?
The list of ideas for outdoor events can be long. When organizing an outdoor event for your company, it is worth taking care of various attractions that will encourage employees to integrate, relax and spend time together outdoors. Here are some ideas - examples of attractions for outdoor events: team games; field games; barbecue cooking shows and tastings; relaxation area with hammocks, deckchairs and tents; creative workshops such as painting, sculpting, basket weaving; thematic party - retro party, Hawaiian beach or village festival; culinary zone with food trucks; open-air dance party; open-air film screening. These are just some scenarios for an outdoor event. All these activities are a great way to build friendly relationships between employees.
Where to organize an outdoor event?
Choosing a location for an outdoor event is crucial to the success of the event. Choosing the right location for an outdoor event depends on many factors, such as the type of event, number of participants, and time of year. Here are some ideas for places to organize an outdoor corporate event: Parks and public gardens can be ideal for organizing company picnics or festivals. Spacious fields and meadows provide a natural setting for outdoor events such as concerts and field games. Vineyards offer an atmosphere perfect for corporate events, especially if you want to organize an elegant event. Agritourism farms often offer many amenities, such as open spaces, a place for a bonfire, as well as additional attractions, such as horse riding or farm tours. Museums, botanical gardens or cultural centers often have large areas that can be used for events. If you are organizing a sporting or physical activity event, sports centers offer the appropriate facilities. Hotels with large green areas can provide comprehensive amenities for guests, including accommodation, restaurants and additional attractions. An example of such a facility is Dwór Korona Karkonoszy in Sosnówka near Karpacz.