Integration picnic: an idea for building a harmonious team

Regardless of how many people are to appear at your outdoor event, try to refine every, even the smallest detail. It is not enough that you choose the location and menu for the integration picnic, you should also take care of the decorations, attractions and safety of the participants. Organizing such an event is a real challenge, especially if you have no experience in this area. Below you will find a short guide for event managers.

How to plan an unforgettable corporate event?

Before you start setting a budget or inventing attractions for eventthink about who will be attending. It's not just about the number of participants, but also age and interests. Are you organizing an integration picnic for the team itself, or maybe you want your co-workers and their families to attend? When deciding on the second solution, you should plan not only the popular ones team building gamesbut also interesting attractions for the youngest participants. 

Children love the slides and dandelions, they are also happy to play in the pools with balls. They do not need to be persuaded to take part in mini car races. You can also use the services of an experienced and creative animator who will organize a little artist's corner, tournaments, competitions or ecological workshops. Remember to rent a cotton candy or popcorn machine for a team-building picnic. Such an attraction will appeal to both younger and adult participants.

When to organize an integration picnic?

If you haven't dealt with it yet organization of company picnics, most likely you don't know where to start. We have prepared a handful of tips that should make your task easier. Usually outdoor events are organized in the spring and summer. There is then a good chance that the weather will be favorable to our plans. Before you book the date for the integration picnic, make sure that it will not interfere with family and professional matters of the participants.

The perfect time for a company picnic

For this purpose, you can conduct a survey among employees. Suggest a few dates and, by the way, encourage respondents to give their proposal. Make sure the date you choose isn't during a busy period for your business. This is the moment when co-workers should put all their energy into the implementation of projects, not celebrating under a cloud.

You can organize an integration picnic after the end of such a period. In this way, you will thank your team for their effort, and at the same time create the perfect conditions for a reset. Remember, however, not to organize company events on vacation, when many people go on their longed-for vacation. In general, an outdoor event is worth planning for May, June or early September.

Organizer of company picnics

The organization of a company picnic can be outsourced to the HR or PR department in your own company. But if we want to be sure that everything will be buttoned up to the last detail, we can outsource this task to various external, professional entities. The event industry in Poland is developing very dynamically, because parties corporate events have already permanently entered the calendars of most enterprises.

There are many professional event agencies on the market, specializing in planning and organizing various types of events, including company picnics. They are experienced in creating the event concept, booking the venue, coordinating the attractions, catering, decorations and all other aspects. One of the leading event companies in Lower Silesia is Dwór Korona Karkonoszy with its own training and event center in Sosnówka near Karpacz. It offers more than 100 scenarios parties corporate events, and integration picnics can be arranged in its beautiful gardens.

Some catering companies also offer comprehensive services for organizing company picnics. They can deal with both the delivery of food and drinks, as well as the organization of attractions, waiter service and decorations. Similarly, many hotels and resorts offer company picnic services. Before deciding on the company picnic organizer, it is worth carefully analyzing the company's goals and expectations, budget and available resources to choose the most optimal solution.

Themed picnics

Themed picnics are a great way to have original outdoor fun. They allow employees to become more involved in corporate party while preparing costumes or decorations and searching for gadgets. What are the popular themes for themed company picnics?

Carnival Picnic

Inspired by the carnival party full of colors, costumes and fun. Participants should come in costumes, and the highlight of the evening may be a competition for the best costume. 

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Beach Picnic

Bringing the beach atmosphere to the picnic area is a great idea for a summer party. You can organize a mini beach, sun loungers, umbrellas and offer beach games to participants, such as beach volleyball or darts. Serve fresh fruit, cocktails and beach-style snacks.

vintage picnic

Such a themed picnic will help the participants move back in time. Era? Any. It can be the crazy 80s or an elegant picnic in the style of the 1920s. You can organize period dance competitions, fashion shows from the past and retro games and activities.

Movie Picnic

A movie picnic is a great opportunity to organize an outdoor cinema. You can set up a large screen and projector, prepare blankets and sunbeds. And then just immerse yourself in the magical world of golden age cinema Hollywood.

Culinary picnic

Such a picnic means tasting delicious food and savoring new flavors. Various culinary zones can be organized where participants will be able to try dishes from the cuisines of the world. Chefs can also be invited to conduct cooking demonstrations or organize culinary workshops in the open air.

Eco picnic

Eco-friendly picnics are very much in vogue right now. You can organize various workshops and activities related to recycling, planting plants, etc. In addition, you can take care of catering consisting of healthy and organic food, and decorations made of natural materials.

Integration picnic: tips for the organizer

What to do to make the integration picnic memorable for the participants for a long time? Include in the scenario exceptional integration games. They will not only unite the team, but also bring a lot of joy to everyone. Popular team building games help maintain and strengthen ties between co-workers. Remember to match attractions on parties to the age and preferences of the participants. This way you can be sure that everyone will have a good time. If your team leads an active lifestyle, schedule games and team games.

You can even organize corporate gamesduring which employees will compete in various competitions. To increase the involvement of participants, you can divide them into teams. The team that scores the most points wins. Also prepare interesting prizes that will encourage action.

Wondering how to avoid confusion at an outdoor party? You can hire a charismatic compere for an integration picnic. He will not only supervise the program, but also encourage participants to have fun together.

What attractions for an integration picnic?

What to do during an integration picnic? Here are some ideas for activities you can include at your company picnic to keep attendees entertained and inclusive.

Games and fun:

• Sports tournament - football, volleyball, basketball
• Bowling, darts or mini golf
• Shared board or card games

Workshops and activities:

• Culinary and gastronomic workshops, for example preparing sushi, decorating cakes, brewing coffee
• Dance or fitness workshops
• Face painting and tattoos
• Art shows, such as wood carving or picture painting
• Massages and relaxation therapies

• Musical and artistic entertainment:
  • Live concerts – local bands or soloists
  • Dance shows, circus shows or martial arts shows
  • Stand-up comedy or impromptu comedy performances
  • Karaoke and singing competitions
  • Street art shows - acrobatics, juggling, fire shows
• Stands and additional attractions:
  • Barbecue area where employees can prepare their own food
  • Relaxation area with deckchairs, hammocks and tents
  • Photo booth with props and photo printing
  • Illusion and magic shows
  • Rental of bikes, kayaks or other sports equipment.

Remember to adapt the attractions to the preferences and diversity of company picnic participants. It is also worth considering organizing competitions with prizes and small gifts to further motivate employees to participate in integration.

How to organize a successful integration picnic?

Many novice event managers wonder how to choose a menu for their event. We would like to remind you that it largely depends on the assumed budget. If you have limited funds for an integration picnic, organize a barbecue, field kitchen or roasting sausages over a fire. For a larger budget, you can use catering.

Before you make the final decision, check if the company deals not only with the preparation of delicious dishes and snacks, but also with their efficient distribution. Thanks to this, you will avoid queues even during the largest event. Make sure the company you choose serves hot meals in stainless steel bain maries and sets up catering tables in tents. It is not only about aesthetic values, but also practical ones.

An integration picnic is a complex and demanding undertaking. However, it is worth putting in some effort to improve the mood in the team. On the other hand, if you feel that the task is beyond you, you can use the services of an experienced one event company.

Company picnic menu

The menu for a company picnic should be quite simple. The point is that the served dishes can be easily eaten even while sitting on the grass or standing up. And not to get dirty. Although, of course, usually tables, chairs and deckchairs are also available for the participants of the integration picnic. So what's good for a picnic?

Picnic snacks and entrees

1. • Mini sandwiches with various fillings and spreads
   • Fruit or vegetable salads
   • Nachos with guacamole sauce and salsa
   • Mini dumplings or spring rolls

Main dishes perfect for a picnic

1. • Grilled sausages, chicken or pork neck
   • Burgers with various toppings and sauces
   • Salads with grilled chicken or shrimps
   • Cucumber or tomato coolers
   • Noodles or rice salads

Accessories

1. Fresh vegetables and fruits
2. Bread
3. Sauces for grilled dishes - ketchup, mustard, mayonnaise
4. Dips for vegetables - for example, hummus, tzatziki

Desserts to eat outdoors

1. Cakes and cupcakes
2. Seasonal fruit
3. Ice cream and sorbets in various flavors
4. Desserts based on yogurt or whipped cream

Drinks for a company picnic

1. • Cold soft drinks - lemonades, orangeades, sparkling water
   • Fruit and vegetable drinks
   • Coffee and tea
   • Possibly alcoholic beverages, for example craft beers for tasting.

Integration picnic: how to organize it?

Bad atmosphere at work? Wondering how to improve team relationships? Are you looking for a way to introduce new employees? Or maybe you want to introduce a relaxed atmosphere that fosters creativity? Company picnics are a real hit! To party successful, you should take care of a few things. It's not enough to choose the right place to play. A well-organized integration picnic cannot be done at the last minute. Your to-do list should also include:

• food and drinks,
• attractions for participants,
• picnic decorations and accessories,
• technical and sanitary facilities (portable toilets, picnic tables and benches, sun umbrellas, litter bins).

Integration picnics are aimed at strengthening bonds in the team, integration and ensuring entertainment and relaxation outside the workplace. Their organization is certainly a good idea if we care about a good atmosphere in the team.