Company trip

Everyone company trip is quite an undertaking, regardless of whether employees go for training or a team-building event. What should the organization of company trips look like? Check if you remember everything! 

Organization of company trips It is a complex task that requires care and detailed planning. In our article, we advise you how to start preparing a company trip and what elements should be taken into account and coordinated. You will also learn how to choose event attractions to the specificity of the group and where and when it is best to plan team trips. 

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This guide will certainly be useful not only for people who are organizing corporate events for the first time. Also experienced event manager can use it to check whether he has not forgotten anything in his company trip project.

Company trip benefits

I guess everyone likes holidays or even short weekend trips when you can catch your breath, break away from everyday life and relax a bit. Let's imagine that we receive such a trip as a gift and during working hours! It sounds like a fairy tale, but it's possible. This is what it may look like from the employee's perspective trip corporate. It is up to us to ensure that this is how he perceives the event. So if we want a good atmosphere and satisfied people around us, let's take action and think about where to start.

It is worth checking to see if there is an interesting place near the company where you can go out with employees. A new bistro has opened around the corner? Is there a new pizzeria nearby? Meeting going there after work may be the perfect idea for a quick team-building event. An evening spent together means an opportunity to talk not only about company topics. Of course, such a spontaneous trip is a good idea, but it rarely happens that we get a table for a larger number of people without prior reservation.

Impromptu meetings have their charm, but it often happens that someone cannot join the group because they have to pick up their child from kindergarten, or they came to work by car, and after beer tasting he won't be able to return, etc. Therefore, it is worth planning such meetings a little earlier and giving everyone a chance to have fun together. Earlier organization of company trips has the advantage that virtually everyone can participate. If we plan such a trip in the middle of the week and well in advance, most people will be happy that instead of going to the office or factory, they will take a bus and go, for example, to the mountains, to a charming guesthouse.

How to start organizing a company trip?

Organization Company trips, contrary to appearances, are difficult but satisfying work. A good idea and willingness are not enough. When planning a company trip, we have to take many issues into account. There is a saying: the best is a well-prepared spontaneous speech...

It is also worth sticking to this rule in the case of company trips. After all, we will have several, a dozen or even several dozen employees under our care, which does not leave much room for improvised actions. There's no other way, integration Party must be meticulously planned.

Why organize a company trip? 

What goal we want to achieve through this event is the basic question we must ask ourselves. Do we just want to integrate the team and regularly try to take employees on a joint trip? Do we have any specific reason to take our team outside of the company's headquarters right now because we want to discuss something? settle? Often, the organization of company trips results from a specific need.

This may include, for example, undergoing training necessary for our team's new tasks. Or new employees have appeared in the company and we want to integrate the team by organizing a trip with some elements team building. It may also be that we simply want to improve the atmosphere in the team or use free funds wisely. It also happens that a company trip is needed to relieve tension after an event or a change of management. Or, on the contrary, we leave to prepare the ground for certain changes, restructuring or the introduction of new rules. It is very important that employees understand what is happening and why. Then it will be much easier for them to accept it. In such cases, organization parties corporate is a great idea.

Number of participants in a company trip

How many people will go? This is the key issue. It is easiest to assume that everyone does, but there are companies and plants where continuity of work must be ensured. In large plants, you can't just turn everything off. In this case, it is better to organize company trips during breaks, for example on long weekends or when we plan maintenance or renovation of the production line anyway. If the employer pays for the trip and additionally provides attractions, certainly many people will be interested and take part in the trip. Also, if we change the business profile or introduce new solutions, it is worth using this transitional time and organizing a company trip combined with training.

We must remember that there are also companies that are too large, even if we only consider individual departments to bring everyone together. In such a situation, of course, we can only divide employees into groups and organize several trips.

In order to encourage employees to participate in a training or simply an integration event, it is worth presenting them the benefits of this. For example - during a company trip, you can visit places inaccessible to individual guests, or meet a celebrity who will lead, for example, culinary workshops especially for our group.

When to organize a company trip?

When to plan a company trip? The choice of the date, as mentioned earlier, may result from a certain necessity - for example, there was a stoppage in production for the time of removing the failure. Or the need to achieve a certain goal by a specific date - for example, a new legal act has been introduced that significantly affects our business and we want to familiarize employees with it in a calm and pleasant atmosphere. When it comes to company trips planned in advance, you should rather avoid holidays and holidays. Usually, most parents prefer to spend this time with their children. Occupancy in hotels and guesthouses will also be higher than usual. For the same reason, avoid the so-called long weekends.

As for the season, each has its advantages and disadvantages. Of course, a company ski trip must take place in the winter season, but otherwise nothing limits us. In summer, a long day and high temperature are conducive to integration in the open air, but autumn evenings by the fireplace also have a lot of charm. In turn, spring, when everything comes to life, can fill our employees with additional energy.   

Integration trips - accommodation

It is worth considering how employees will be located in roomsif they are multiple. We also need to know in advance the approximate time frame of all classes. If it is a training trip or workshop, it is our duty to determine the hours in which they will take place. It is also necessary to agree with the hotel service at what times meals will be served to adjust the free time and other attractions to them.

 

Corporate trip - where to?

The question of "where" is quite closely related to the question of "when?" If we care about seasonal attractions, the mountains win. It's always nice there, and the season lasts all year round. In the summer, obligatory trips to the trails await us, and in the winter - skiing. Spring and autumn is the time to admire the beautiful, changing colors of landscapes. On the other hand, in the summer, during holidays, there are a lot of people at the seaside and, as mentioned earlier, it is rather a time of private trips and holidays. After the season, however, many seaside towns die down a bit. When choosing a place for a business trip, we should also pay attention to the possibility and convenience of travel, and above all, its length. The standard of the hotel or guest house is also important - you will need a large parking lot, and an appropriate number of decently equipped rooms for guests. The experience and reputation of the hosts of the facility are also important.

If we already have a specific region where we want to go, it's time to choose hotel for a business trip. It is worth considering your decision, especially in winter, when most of the time is spent in the building. Stylish rooms and cozy interiors will make the atmosphere of bliss and relaxation available to everyone. Common meals in a slow rhythm also integrate the group. Therefore, before leaving, it is worth checking the hotel menu to make sure that it will suit everyone. 

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When organizing a company trip, let's pay attention to whether there are any interesting places worth seeing in the area where we want to go. It would be best if they were located at such a distance from our "base" that we could walk there or get there in a very short time. Some of our guests will certainly go there in their free time. If we choose a place in the mountains, we should also pay attention to whether everyone will be able to explore the area on their own. For integration trips or company trips with a large number of participants, choose a place that is attractively located but does not require extreme skills.

The best company trips?

What are the best company trips? It is difficult to answer this question unequivocally, but it is certainly those that are carefully planned and tailored to the needs and preferences of employees and the company. A trip to a recreation center will definitely work, because staying in a picturesque place with access to recreational attractions can be an excellent opportunity to relax and integrate the team. Organizing various team building activities, such as field games, survival expeditions, cooking together or art workshops, can help build a stronger and more cohesive team. And most importantly, he will leave great memories in the team.

Visiting interesting places - museums and monuments, or participating in cultural events can also be an inspiring way to broaden horizons and personal development of employees. Currently, charity trips are also popular, during which employees can engage in social activities together. This is a proven way to build bonds and a sense of community in the team.

Behind the best company trip you can definitely consider it too incentive trip. Such a trip is a reward for employees for achieving specific goals or business results. It could be a luxurious stay at an exclusive resort, a trip to an exotic location or another unique experience.

Regardless of the type of trip chosen, a key element of success is the appropriate adaptation of the program and attractions to the needs and preferences of participants and the company's goals. Good organization, planning and communication are crucial to creating a successful and memorable corporate trip.

Organization of company trips - attractions

Trekking or bicycle trips, kayaking or skiing on the slopes are attractions for employees who like an active lifestyle, sports challenges and competition. However, sometimes it is worth considering a different way to spend time with employees. Culinary workshops or photography is an excellent opportunity to acquire new skills, broaden your horizons and discover your passion. In addition, when we return home from a company trip, our families will appreciate the delicious dishes that we have practiced preparing under the supervision of a famous chef, and professional photos that we will now be able to take even with an ordinary cell phone.

One of the most interesting and rarely seen entertainment during company trips can be playing together escape room. This activity requires not only the use of gray cells, but also often a certain amount of strength and dexterity. This is the perfect challenge for a group of our employees, because they need to escape from a locked escape room team action.      

city games

Another proposal that may interest our employees will be city games, which are so fashionable at the moment. Even if detective game – a very fashionable topic in the era of extraordinary popularity of detective stories. Want to feel like Sherlock Holmes or Hercule Poirot? Or maybe you prefer a dark Scandinavian crime story starring Kurt Wallander? During scenario games, you can try different roles.

Many people have heard of these types of games, but few have taken part in them. Integration trip this is a great opportunity to change that. Importantly, choosing this form of entertainment will allow us to get a taste of big-city life, which may be attractive if our employees live in a rather smaller town. And even if they already know the city where we will stay, city games will allow them to see its other side, the less touristy, less obvious one. It is also an opportunity to practice using new technologies - tips during the city game are usually sent via special applications.

Or why not suggest your employees go to a festival together? Musical or film, theater or culinary. There are many possibilities, it all depends on the interests of the group. Such original attractions will surely remain in the memory of the participants for a long time.

Corporate ski trips

Going skiing in Poland with the whole crew should not be a problem. Our entire southern border is mountains, so there is plenty to choose from. From the most famous and very crowded ranges such as the Tatras, through the majestic Karkonosze, to the less crowded, charming Pieniny or Beskids, to the almost completely deserted, magical Owl Mountains or Wałbrzyskie. 

In case of company ski trip the key issue is the equipment and skills of the participants. We need to find out if our employees even ski? If not, do they want to at least try this wonderful sport? Maybe we have a mixed group - both beginners and even completely "green" skiers in speas well as seasoned regulars of the slopes? In this case, we must divide our group according to the level of advancement, and provide help and care of the instructor for those who are just starting their adventure with skiing.

Cost of a company trip?

The cost of a company trip can vary significantly depending on many factors, such as:

• Number of participants: the larger the group, the higher the costs associated with accommodation, catering, transportation and other services will be.
• Location: the cost of the trip will largely depend on the place where the event takes place. Costs can be much higher in large cities or popular tourist destinations.
• Type of accommodation: Choosing a luxury hotel or resort will involve higher costs.
• Type of transport: transport costs may vary significantly depending on distance and mode of transport (e.g. plane, bus, train) and number of people.
• Attractions and activities: the costs of additional attractions, trips, cultural events or recreational activities will affect the final cost of the trip.
• Catering: The cost of food and drinks that will be served during your trip will also be an important part of your budget.

It is worth carefully analyzing all costs and building a budget that will be appropriate for a specific trip. For this purpose, the help of companies specializing in organizing events is often used. You can also estimate the initial budget yourself using corporate event configurator, available on the websites of well-known event agencies.

You also need to take care of your equipment first. Probably most of the participants of the trip do not have their own kit, so we need to make sure that it will be possible to rent skis and all the necessary equipment. It is worth asking for help from the staff of the hotel where you are staying. Integration events in the mountains on skis will certainly provide the whole team with an unforgettable experience!

Company trips to the mountains

Integration meetings they always work well in the mountains. There is probably no person who would not be impressed by the magnificent mountain peaks immersed in jagged clouds. And below, majestic old forests, boulders hiding the secrets of past centuries, and babbling mountain streams with crystal clear water.

In such an environment, it is easy to forget about everyday problems, enjoy the company of colleagues and discover their previously unknown faces. Share your passions with friends, talk about your interests, and boast about your non-professional achievements.

Why are corporate trips so popular?

Various types of company trips have recently been the most popular method of meetings outside the office. such team integration allows you to get better results at work. We can all go to the seaside, or bet on company trip in the mountains. They are perfect for company integration picturesque Karkonosze. Their view is enchanting at any time of the year, so they are a perfect place to go regardless of the season. Even if we don't want to climb the peaks, we can also find many attractions at the foot of the mountains. From adits, through glassworks, to castle ruins. This is a perfect place for everyone who is looking for peace and an atmosphere conducive to integration.

Free time and work

Organization of company trips is not only integration and training. Our employees can also go out into the field to work. Usually, a smaller number of people are delegated to field tasks, but it is still a company trip where we have to take care of the employee. Integration in a smaller group is more effective, so it is worth taking care of it in such a situation by organizing employees' free time.

 

Add-on integration  

The integration trip can be combined with: training. Organizing company trips whose main purpose is for employees to undergo training does not mean giving up other activities. The ideal solution is to rent a hotel that offers well-equipped training rooms and at the same time offers attractions that you can use after hours spent studying.  

Organizing company trips is not only about integration and training. Our employees can also go out into the field to work. Usually, a smaller number of people are delegated to field tasks, but it is still a company trip where we have to take care of the employee. Integration in a smaller group is more effective, so it is worth taking care of it by organizing employees' free time.

Company jubilee

It is a good excuse to organize company trips anniversary of the company. Company banquet combined with various types of attractions is a tribute to employees. Thanking them for co-creating the company and the opportunity to have fun together will certainly be appreciated.

Organizer of corporate events

Not all of us feel confident organizing a company trip. That's okay! Now that we know where we want to take our co-workers, we can ask the staff hotel for help in organizing the entire event, including various types of attractions. Especially since we have a huge choice.

Do we want to organize a sightseeing tour during our trip? Are we interested in culinary? We can organise workshops completely different than everyone expects! Body language classes, crafts, or maybe yoga? All this is within reach. Just choose! One of the attractions may be a performance by actors, illusionists or musicians. We can also try to organize a karaoke evening or a dance course during a company trip. But that's not all! Those who like adrenaline will be impressed by military or survival maneuvers, or even a balloon flight!

What to remember when organizing a company trip?

Everyone company trip, whether for training or integration, requires planning. In fact, the trip begins before employees leave the company. We need to know how many people from the company are going and how they will get to their destination. It is worth finding out whether any of them are on a special diet and informing the staff about it in advance.

Organization of company trips It's a bit like planning a vacation with your kids. It's just that adults take part in them and they call us "boss". We must ensure the safety and comfort of everyone together and each participant individually. We are responsible not only for planning, but also partly for the atmosphere. It is not worth overdoing the schedule of classes. One or two planned attractions a day will certainly be enough. Let's give employees the opportunity to spend some time according to their own preferences. Let's remember that we are organizing a company trip, not a summer camp, where caregivers plan their children's day 100 percent.

End

As you can see, planning company trip requires taking into account many aspects. Now you know where to start organization of company trips and how to prepare the agenda for this event. You also have the appropriate knowledge to personally organize a company trip. But you also know what to expect and what to talk to event company if you ask her to organize an integration meeting for your employees. Also remember that unexpected things may happen during a company trip. That is why it is so important to be flexible and adapt the course of the event to the current situation, atmosphere and the needs and expectations of participants.

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We wish you successful company trips and many pleasant memories associated with them. We also provide help and advice in organizing them!

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